Medical Check In

Let medical check in improve your lobby efficiency with an electronic sign in system.

Electronic Patient Sign In!

Medical Check In replaces the traditional paper Sign In Sheet

HIPAA was the original driving force behind electronic patient sign in sheets but today they have become much more vital to office efficiency. Replacing the paper sign in sheet with a patient queuing system adds privacy and organization from the moment a patient walks in.

The benefits of an electronic sign in sheet add up to savings and increased profitability. Starting with improved legibility and accuracy of each patient. Medical Check In will sort patients by department and needs allowing multiple office staff to respond quicker. In the end, management will have valuable documentation and reports to better analyze office performance and staffing needs.

Kiosk Check In

Simple tablet based Kiosk

Our kiosks make the check in process fast and easy. Place the floor standing kiosk close to the entrance and patients will sign in quickly. Checking in at the door moves this procedure away from the reception window and reduces casual conversations until the appropriate time. Gather information such as name, phone number, email and ask basic questions needed for the check in process.

Medical offices replace the traditional paper sign in sheet with a patient kiosk to provide privacy and efficiency.

Patients check in using a QR code and their personal devices for fast registration and check in.
Mobile Check In

Contactless check in via cell phone

The QR code has brought forth ways to help with social distancing and contactless sign in. Customers can scan the QR code with their cell phone and sign in using the same questions as your kiosk. The QR automatically checks your location to make sure the customer is close to the location. Post the QR code on parking signs, entry ways and doors to expand your waiting area.

Medical Check In is fully HIPAA compliant and includes the required Business Assocaite Agreement (BAA).


Fully HIPAA Compliant
BAA Included

Medical Check In allows for safe social distancing by using a cell phone to check in

Social Distancing

Patients can check in using cell phone from up to 1/4 mile away

Medical Check In organizes patients into an easy check list display.


Automatically sorts and organizes patients.

Medical Check In provides statistical reports about patients and the medical office efficiency.


Data and Statistics provide valuable management reports

How it works

Watch a short video on how the check in can work in your office

Watch a Video on how it works

Organized Desktop Patient List

Staff can use this view to acknowledge and organize patients as they arrive
Medical Check In makes it easy to organize your patients into a check list style display.
All your patients in one checklist
As patients arrive their information is sent to the live displays, a checklist for the entire staff to see who's in, who's next and who's helping who. When staff click acknowledge, it time stamps the entry and adds the staff name that marked the point. When the last point is clicked, Check Out, the patient is removed form the active list. The entry is stored for long term reporting and documentation.

Call patients in by text message

Optionally, you can add a feature to call customers in by way of SMS Text message. This feature is a part of the standard displays. One click and a canned message is sent to the customer asking them to come in.

"We are Ready for you! Please come in"

Use the parking lot for waiting area

Medical Check In allows the office to expand the waiting area to the parking lot. Simple clicks can page the customer to come using SMS text messaging.

Take a look at the demo of Medical Check In queuing software

Try our Demo!

Schedule a 15 minute Live Demonstration Call

Take a tour with a live person on the phone. We are happy to give you a personalized, online demonstration. We'll show you all the features and answer any questions you may have. By the end of the short call, we can have you set up for a free, no obligation, 14 day trial of the complete system.

Click Here to schedule a demo call

We automatically include the Business Associate Agreement (BAA) required by HIPAA Rules

Business Associate Agreement Included

You are protected from day 1

In compliance with HIPAA Regulations, our system provides you with a BAA from the moment you login. All our systems are encrypted at rest and in motion. We actively track and maintain the policies and procedures required by HIPAA & HITECH

HIPAA Compliant Features

  • HIPAA Compliance
  • Business Associate Agreement
  • Data Encryption at Rest
  • Data Encryption in Motion
  • Dedicated Databases
  • All data stored in USA
  • Expiring Passwords
  • Role based Security
  • Encrypted Daily Backups
  • Multi-factor Authentication
  • Attempted Login Lockout
  • Published HIPAA Policies

Every system includes free training and lifetime unlimited support

Free Training Included

Unlimited Support & Training

We are happy to you get started and get the most from Medical Check In. As soon as your system is setup, we can schedule a short training call to walk you and your team through setup and the daily usage of our system. During this call you can ask questions, tailor the system to your business and get a real feel for how it's going to help organize your patients.

Talk with live people for Training & Support

Standard System Features

Unlimited Users
Unlimited Patient Check Ins
Unlimited Support
Unlimited Data
Call Customer by SMS Text
Call by Last 4 of Phone #
Call by Ticket number
Free 14 day Trial
Pay by Credit Card
Pay by Check
Monthly or Annual Subscription
HIPAA Compliant
BAA Included
Fully Encrypted in motion
Fully Encrypted at rest
De-Identify after 30 day option
Auto Delete after 30 day option
Automatic Updates
Automatic Backup
Multi-factor Authentication
Password Expiration
Role based Security Levels
QR Code Check In
Mobile Device Check In
Kiosk Check In
Standard Display
Sidebar Display
Lobby TV Display
Up to 6 Stages
Daily Reports
Wait Time Reports
Statistics Reports
Export Data to Excel

Simple Pricing

Select your plan

Free Trial

No Credit Card needed

14 Day Unlimited

  • Unlimited Users
  • Unlimited Data
  • Unlimited Support
  • Free Training
  • BAA Included
  • 14 Day - No Obligation
  • 100 Free Text Messages

Click to start your Free 14 Day Trial


paid annually

$34 / month

  • Unlimited Users
  • Unlimited Data
  • Unlimited Support
  • Free Training
  • BAA Included
  • $399 for the Year
  • Text Messages 2.5¢ ea

Click to start your Free 14 Day Trial


paid monthly

$50 / month

  • Unlimited Users
  • Unlimited Data
  • Unlimited Support
  • Free Training
  • BAA Included
  • Pay as you go!
  • Text Messages 2.5¢ ea

Click to start your Free 14 Day Trial